Coordination in the Administration

  • Jul 26, 2021
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Coordination in the administration is the process of bringing things together in a harmonious relationship so that they work more effectively. Coordination depends on the nature of the particular problem, the circumstances and the availability of resources, and the end goal. The manager has to cope with many physical, social and economic forces.

Coordination is necessary to tune in all these factors and forces to forge a unity in the diversity of relationships to produce a unified and integrated total effect. To do this, deliberate efforts must be made.

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In an organization, several people work and each individual job is related to others. Since everyone in the organization contributes to the same bottom line, their contributions should be maximum. Therefore, it is the manager's job to bring together all the group efforts of the company and carefully harmonize them to give them a common purpose.

This management function is known as "coordination". Should make sure everyone in the organization understands the main objectives

of the company and work to achieve them in active cooperation with others.

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Coordination in the administration

In this article you will find:

Importance

The main purpose of the administrative function of Coordinate is the act of harmonizing the collective interests (of the entire company) to the detriment of sectoral or departmental interests that may cause harm to the organization.

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In an organization, several people work and each individual job is related to others. Since everyone in the organization contributes to the same bottom line, their contributions should be maximum. Therefore, it is the manager's job to bring together all the group efforts of the company and carefully harmonize them to give them a common purpose.

Coordination is like the team spirit in a soccer game or the harmonious symphony in an orchestra. In a soccer match, individual players can be good at games and can do their best to win the match. But unless there is team spirit and cooperative efforts, the game may not be won.

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Similarly, in an orchestra, everyone can be excellent instrumentalist, but their work individual can take the turn of a mess, if they are allowed to play their instruments in a Independent. It is the duty of the team captain and the conductor of the orchestra group to maintain team spirit and unity of action for perfect harmony.

So the function of coordination is also maintain this unity of action among workers to achieve business objectives.

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Coordination mechanisms

Of the administrative functions, the coordination is in charge of contributing to the strengthening of the culture organizational, reducing the dispute between existing sectors and creating a feeling of collaboration throughout the company.

According to Henry Mintzberg, coordination is one of the most important dimensions within the organizational structure, being responsible for defining the way in which the work will be divided and its execution method. The author also presented six coordination mechanisms that help to unite the sectors that exist in a company, they are

Mutual adjustment

The adjustment mechanism obtains the coordination of activities through the informal communication of those involved. It is a process widely used in small organizations that have the operating core such as responsible for the decision-making process, that is, with the control of the work in the hands of the employees.

This mechanism can also be used in more complex companies, however, it tends to present better results in companies with a simplified process structure.

Direct supervision

It is considered as the second most common control mechanism. This process works with the concept that one person is responsible for the work of others, thus assuming coordination, giving instructions and monitoring actions of his subordinates.

In this mechanism, the figure of a leader is presented, an individual with specific knowledge, who is responsible for the results of a team and with the attribution of exploiting the abilities of each subordinate in the most effective.

Standardization of processes

In this way it is understood that the work not only needs to be monitored by direct supervision, or carried out through mutual adjustment, but can also be standardized, seeking greater ease in the execution of activities. With the standardization of the processes it is possible to delineate all the tasks and procedures, which would make the work easier and easier to carry out.

Standardization of results

The fourth control mechanism. The standardization of outputs (outputs) occurs when the results are specified, which allows coordinating and controlling activities through structured outputs. The outputs are defined by Mintzberg as a result of the work done or as a measure of the performance of a certain activity.

Skills standardization

it is the mechanism that acts when it is impossible to standardize processes. In it, the knowledge of the employees is standardized according to the level of exigency in a certain activity. According to Mintzberg, there are functions within the organization that, due to their complexity, require a specific training to be developed and they cannot be done by anyone.

In these situations, it is very common for companies to hire specialized professionals, who will be able to supply the specific demand that exists.

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