13 TIME MANAGEMENT Tools and Techniques

  • Jul 26, 2021
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13 time management tools and techniques

The relationship that the human being establishes with time is complex since a person may not take advantage of the full potential of the current moment because they are not focused on what is happening now. This is the case when your object of attention is focused on a past memory or, conversely, when the rush of continuous anticipation leads the protagonist to focus on what he will do when he finishes what he is doing now same. It is vitally important to organize and manage time to make the most of the hours, optimize time and be more productive. In Psychology-Online, we list a selection of time management tools and techniques.

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Index

  1. Time management tools
  2. Time management techniques
  3. Time management: tips
  4. Time management: summary

Time management tools.

If you want to improve time management and make better use of your hours, you may wonder what resources you have to optimize your minutes. Here are 5 time management tools:

1. Schedule

This is one of the most used time management means and is present in both paper and electronic formats. Choose the option that most helps you to structure your weekly schedule of tasks and projects.

2. Table calendar

This type of format is practical to have this visual anchor of the temporal context present on the desk of the work office. For example, you will be able to consult it immediately if you receive a phone call to set up a meeting. Properly organizing tasks and effectively managing time helps prevent work stress.

3. Schedule

Time management seems more complex when it comes to realistically measuring times in the fulfillment of a long-term project. Is planning a script of tasks that make up this challenge can help you visualize the process to follow from now on.

4. Time management courses

Training around this competence is also present in those formation programs with content linked to this learning objective. Participation in a training experience of these characteristics can help the person to realize what their successes are and what their mistakes are in managing the minutes. This learning resource is one of the most important for acquiring new competencies and skills in time management.

5. Resources on-line

Through new technologies you can also have digital media oriented to this end. Some resources on-line that you can use as time management tools are Todoist, Google Calendar, Evernote and MyMemorizer.

  • Todoist is a time management tool that allows you to have an updated monitoring of your projects, identifying what you have to do on this day and being able to cross out those points that you have already completed.
  • Google Calendar is another of the support resources that can accompany you in this process of organizing your calendar and managing time better.
  • Evernote is another time management tool that helps you constantly keep in mind what your goals and time frames are.
  • MyMemorizer is another time management resource that helps you remember important data through its calendar format that helps you schedule your tasks.

Time management techniques.

How can you optimize your time by improving your productivity at work? In addition to time management tools, that is, instruments that help organize, There are also time management techniques - methods you can follow to make better use of your hours. Here are 8 time management techniques:

  1. Group similar tasks to perform them in the same fragment of time to avoid the constant break in rhythm that produces the passage from one issue to another totally different.
  2. Specify the tasks on your agenda indicating the start and end time. This example can be applied, for example, to the convening of business meetings. As important as the punctuality at the beginning of a job is to also finish on time.
  3. Avoid interruptions. One idea is to place an informational poster on the door of your office in those moments of maximum concentration in which you want to avoid any kind of interruption so that the interlocutor knows that this is not a good time to call the door.
  4. Avoid distractions. Silence your mobile phone when you can to avoid constant distraction from the news you receive. The willingness to improve time management is also part of planning.
  5. Make a list weekly or daily with the enumeration of the tasks to be carried out. In this time management technique it is important to differentiate the objectives on this list in order of importance and urgency.
  6. Take advantage of travel. To optimize time management when carrying out different errands, you can also carry out these tasks in the surroundings of the neighborhood where you live or in the surroundings close to the workplace.
  7. Choose the most appropriate channel in communication to transmit information to another person. For example, how many WhatsApp conversations are prolonged in a message thread when That matter could have been clarified better and in a shorter time through a call from telephone?
  8. SWOT analysis time management. To deepen around this objective you can also carry out this analysis differentiating four sections of weaknesses, threats, strengths and opportunities around which you can structure the information. What are the weaknesses that you identify in your time management? And the strengths that you want to continue to maintain? What threats do you identify in relation to this objective? And what are the opportunities present in this scenario?

Time management: tips.

In addition to the time management techniques and tools discussed above, some tips should also be considered. The 6 most important tips to improve time management are the following:

  1. Do not postpone what you can do today for another time. Taking care of that matter this day will help you not to accumulate this responsibility for the next day.
  2. Disconnect from work during the weekend or at the end of the day. Extending the day at home until late from Monday to Friday negatively affects productivity because rest is a basic need and lack of sleep affects our brain.
  3. Set clear and realistic goals. Planning connects with a direction to follow, which is the one that identifies the point of arrival. You can experience disorientation if you don't clearly know where you are going.
  4. Keep it real and keep a real view of your time. Wanting to cover more projects than you can actually take on in a given timeframe will only make you feel overwhelmed by the feeling of not being able to finish them on schedule.
  5. Take your status into account and organize tasks based on it. Through self-knowledge you can identify, for example, when you have the best conditions to be more productive. It is also better to perform the most difficult tasks early in the workday, rather than putting that effort until last when fatigue has an effect on concentration.
  6. Leave room for the unexpected. It is very important to manage time, plan and be specific with tasks, times and dates. However, it is also important to be flexible and take into account that unforeseen events may arise.

Time management: summary.

Here is a summary of tips, tools and techniques for time management, organization and planning of tasks, time optimization and productivity.

13 Time Management Tools and Techniques - Time Management: Summary

This article is merely informative, in Psychology-Online we do not have the power to make a diagnosis or recommend a treatment. We invite you to go to a psychologist to treat your particular case.

If you want to read more articles similar to 13 time management tools and techniques, we recommend that you enter our category of Personal growth and self-help.

Bibliography

  • Broc Cavero, M. Á. (2011). Willingness to study, regulation of effort, effective time management and academic performance in university students. Journal of Educational Research, 29 (1).
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