What is the importance of the digital invoice?

The digital invoice performs the same legal function as the paper invoice, since this type of invoice collects with accuracy traditional information related to business transactions between two or more parts.

It usually justifies the delivery of goods or services to customers or suppliers, through a specific company or through an individual. This billing differs by understanding a digital format, therefore, it is not necessary to write the data by hand, which is very easy, fast and important within the administrative management.

The digital invoice allows the storage, management and exchange of vouchers to be completely digitized, so it does not require printing and can be done through a PC, Smartphone or tablet.

There are some websites on the market like https://mejoresproveedoresdefacturas.cr/ that make good comparisons of online invoice services.

This billing mode optimizes administrative management, because it complies with tax requirements in an automated way, it slows down the process, gives you greater speed of shipment and avoids printing, since it provides all the necessary information automatically and digitized.

Characteristics of the digital invoice

This technological advance comprises a series of outstanding features such as the following:

• It helps to increase efficiency, this is due to the manual reduction that avoids the processes of activities that have no greater value.
• Reduces the cost of postal mail and different courier services.
• The digital file is safer and faster, since it does not need to occupy physical spaces for the disposal of storage files, therefore, it does not require the use of paper, photocopies, envelopes, faxes and stamps between others.
• Help in the management of audit processes.
• Collaborates with environmental policies and the development of Eco - Facturas.
• It reduces and automates shipping and receiving procedures, which brings great benefits to profitability and speed. In this way, customers will be able to obtain their invoices at the time it is done.
• It provides legal security in the process of providing the certified electronic signature and in turn guarantees any required data.

Formats used in the digital invoice

Within the digital invoices, there are no formal requirements in relation to the invoice coding process, however, among the most used modalities are the following:

XML mode

It is done when the shipment is made from one computer to another, this mode has different variants that have an affinity with the United framework United, the most important being the GS1, which is backed by an organization with the same name, and the UBL, which is backed by OASIS.

PDF mode

When it comes to a professional recipient, individual or an SME that has the interest of only saving invoices electronically, but without However, it does not avoid typing the data, because it is a format that does not allow the entry of invoice data easily into the computer of destiny.

Advantages of the digital invoice

The digital invoice generates a large number of advantages, among the most outstanding are:

• Provides the opportunity to provide information, either in receipt and delivery.
• It makes all types of audit-related procedures easier.
• There is less risk of suffering from a forgery.
• Lower costs and increase efficiency in billing processes.
• Being an ecological billing process, it allows saving on stationery costs.
• It reduces the amount of time in the processes and gives greater security to the documents, as well as their protection.
• It is much easier to find information.
• Facilitates tax calculation and financial access of accounts receivable.
• It allows administrative processes to be much faster and more efficient.
• It significantly reduces errors that occur during the capture, generation, delivery and storage processes.
• Avoid storage spaces for old documents.

When companies use eletronic bills, make most of their documents digitized to be able to carry a purchase order efficiently, in addition to helping them save in some other areas.