The organization of a company represents in detail the internal organization of a company by means of a diagram, where the existence is summarized of the various governing bodies, the different areas or departments and also the hierarchical relationship they have between they.
If it is a organization chart of a commercial company, you can easily see how a corporation is organized and where each area or job is located.
Advertisements
It is necessary to bear in mind that this type of structure only selects the formal organization made up of the management and not the informal one where there is a relationship between the workers, which are also very important for the proper functioning of the company.
Due to this, it is advisable when making modifications and restructuring in this organizational structure, to incorporate these informal relationships.
Advertisements
In this article you will find:
Elements of the organization chart of a commercial company
These elements are comprised of the managerial positions, thevarious areas or departments and hierarchical links that are related to each other. Regarding the areas or departments, the most common depending on their functions are:
Advertisements
Technical department
He is in charge of the elaboration of the product, in addition to the research, development and innovation of new products and to improve those that are already in existence.
Commercial department
Their role leans squarely with purchasing, marketing, sales, and warehousing of the company's products.
Advertisements
Finance department
He is responsible for controlling economic resources, the flow of capital and investments that generate profits for the company.
HR department
Its function is select and hire staff, in addition to managing promotions and payroll payments.
Advertisements
administrative department
Make payments and collections and keep the organization's accounting.
Structure of the organization chart of a commercial company
Even though each area has to be structured according to its needs and the resources it has available, it must be based on the conditions that are correct in the elaboration of the organization of the Department.
The main thing in the elaboration of this Organization chart is that it is flexible and simple so that it is seen lightly in the execution of daily activities and not as a bureaucratic burden that discourages day-to-day work. In this case, this type of organization must have the following strategies:
The strategic top
It is assumed by the managerial figure, that is, the Director, since he is in charge of making important decisions, he is the one who must face the media, other institutions and clients that are of greater importance to the business.
The middle line
In this line are the managers of the different areas or departments. His function is to train and supervise the other workers, therefore, he must be placed between the management and the employees.
The core of operations
It focuses on the role played by departmental workers, who depend on the hierarchical middle lines.
All these levels have the capacity to respond to the needs and responsibilities of the commercial department, although in some Sometimes they are altered by the lack of personnel or the necessary external resources that guarantee the adequate functioning of the organization.
Principles of business organization
These principles are made up of the following:
- Each trade depends on a command unit, which means that it works directly with a only boss and this in turn has the knowledge of the number of employees that are at his position.
- All functions will be defined in detail in writing.
- Supervisions and follow-ups must be constant to make them more effective.
- Delegations of activities must be specific and adequate.
- For there to be a personal balance, it is necessary to rotate as little as possible.
- The company must have the capacity to assume the reduction of personnel, so that it does not have greater losses in profitability, efficiency and the correct attention to customers.
- The organization must be flexible and adapt to the different changes that the market presents, in that case will have to take precautions and face business changes, so as not to have losses in the performance.
- If there is an expansion in the increase of sales and work, it is necessary to prevent the expansion of staff and thus comply with good customer service.
Factors that can affect the structure of sellers
When designing the sales organization, the following factors should be considered:
Company volume
The higher the number of workers that make up the organization, the greater the control, dedication and monitoring must be. For this reason, large companies have to divide personnel, products, even customers according to sales.
Quantity of products
Depending on the type of products, the participation of specialized personnel may be necessary to differentiate the product lines.
Influence of technology innovation
In many companies, the incorporation of the internet and the restructuring of their sales teams that contain a technical commercial profile is essential.
