Henri Fayol he was one of the first theorists to define the functions of administration in his book «Administration Industrielle et Generale»Of 1916. Henri Fayol identified 5 functions of the administration, which are: planning, organization, direction, coordination and control. Henri Fayol states in his theory that these functions are universal, and that therefore each administrator must be able to apply them in his daily work.
Henri Fayol also identified 14 principles of administration, which can be read in the article: The 14 Principles of Henri Fayol. These principles give normative guidance on how managers or administrators can master and execute their 5 management functions effectively.
In this article you will find:
The Five Functions of Administration are:
Specifically, the administrative functions are distinguished as a correct process of the administration.
That seeks to increase efficiency of the company through the arrangement of the company's departments and their interrelationships. Hence the importance of its structure and operation. Top-down approach, that is, from the managerial component to the executing component, that is, towards the different departments. The company and the administrative process are divided under the centralization of a main boss.
Managers must plan their activities for future conditions, they must develop strategic objectives and ensure the achievement of the objectives. Therefore, future contingencies that affect the organization must be evaluated, and shape the future outlook, whether operational or strategic, of the company.
The administration must visualize the future and outline the actions to follow, it must to plan All activities based on future conditions, strategic objectives are established and their achievement is ensured. A good action plan must be precise and based on unity, continuity and also have some flexibility. It is used to provide a general direction among its tasks is to provide administrators tools for monitoring and evaluating results, while detecting areas of possible opportunities for gets better.
Planning is important, since its objectives summarize the course to follow and the goals to be achieved, as well as summarizing the economic and general growth of the company.
One of the ways to map out the planning is: clearly define a problem, study past experiences and to foresee the future, determine different ways to act, select the best, allocate resources, prepare for possible situations adverse.
Administrators must organize the workforce in an efficient way and structure so that in this way the activities of the organization can be aligned. Managers must also train and hire the right people for the job, and always ensure a sufficiently skilled and educated workforce.
The administration must create the material and social organizational environment of the company. It must provide the useful things for the proper business operation, mobilizing the material and human resources to carry the plan into action.
One way of approaching this administrative function is to organize the workforce efficiently so that the activities of all the departments of the organization, an option to increase performance is to hire trained people for the work and increase their training through specialized courses and studies, thus ensuring a qualified workforce and efficient.
Managers must supervise their subordinates in their daily work, and inspire them to achieve the goals of the company. Likewise, it is the responsibility of the administrators to communicate the objectives and policies of the company to their subordinates. The supervisor of subordinates must always be aligned with company policies, and each manager must treat subordinates under company standards.
The administration must guide and orient the staff. It is your responsibility to communicate politics and the objectives of the company to its subordinates. The supervisor and each manager must treat their subordinates under certain standards of respect, leadership and motivation.
One way to run direction is to supervise workers in their daily work and inspire them to achieve departmental goals, they must be established orientations according to the needs of each worker and each department so that the tasks are efficiently made. For new employees, schedule a formal orientation giving directions and teaching in a general way what they need to carry out the position.
Administrators must harmonize the procedures and activities carried out by the company, which means that all the activities of each organizational unit should complement and enrich the work of other.
The administration must unify and harmonize all efforts and activities so that they go aimed at the common achievement of the general objectives of the company and are translated into the profitability and efficiency of the same.
One way to carry out this function is to ensure that each and every one of the activities of the different departments complements and enriches the work of the others. Achieving in this way to link the particular work in search of general achievements for the benefit of the company.
Administrators must control that the activities of the company are in line with the policies and objectives of the company in general. It is also the administrator's responsibility to observe and report deviations from plans and objectives, and coordinate tasks to correct possible deviations.
The administration must review and verify that everything is done in accordance with the established approaches and rules and according to the orders and guidelines issued. One way to carry out the control is to review and control that the activities carried out are aligned with the policies and objectives of the organization, review the results and report any deviation that occurs, distorts the plans and moves the department away from compliance with the objectives.
Henri Fayol's Five Function Theory of Management It is a very normative and functional view in management, and this theory may not fully reflect the administrative complexities that managers face in their day-to-day work. As such, Henry Fayol's five roles focus very little on informal relationships between managers and subordinates, and do not consider how to develop and maintain a workforce motivated.
The 5 administrative functions exposed by Henri Fayol, therefore, do not fully represent the complexity faced by administrators, and the approach Regulatory may be too rigid to illustrate what functions managers need to carry out their functions in companies and organizations modern. On the other hand, the 5 administrative functions presented by Henri Fayol they give a structured summary of the necessary tasks to be carried out by all managers and provide an initial insight into their daily work.