Importance of the Digital Signature in Business Files

The digital signature in company archives it has become popular with pleasant steps as an excellent alternative to verify digitized documents, especially in the field of public administration or in the area business.

It is known in different ways, digital signature, electronic signature or digitized signatureAll of them refer to the same type of format that serves to formally or legally identify the author of a particular document.

If you want to know more about the functions and importance of the digital signature in business files, keep reading this post.

Importance of digitized signatures for companies

There are many reasons to join this new trend, which is gaining popularity not only for business owners and workers, but for governments and large companies.

Posed from a point of view of the private business sector, electronic signatures are very useful for the following:

• They are a way of enabling signatures in online forms on all kinds of websites.
• They allow you to carry out important procedures before the State in a completely digitized way.
• They are safe at the time of teleworking that must be verified or for the intranet.
• They are the best way to carry out financial, administrative and commercial transactions safely through the internet.
• They are an excellent way to formalize contracts with documents in electronic formats and that are legally valid.

Benefits of digital signature in companies

There are many advantages that you can obtain from this new trend, one of them is the speed with which a document can be identified and verified, since they can even appear automatically in your emails or your PDF files. The Smallpdf PDF tools they are a very good option for these tasks.

On the other hand, each of the documents that you send on behalf of your company will be legally protected against any type of unforeseen event that may arise. It is one of the most effective current methods to quickly identify the signer and detect possible anomalies in the signatures.

Although many have doubts, it is important to emphasize the fact that currently the electronic signatureshave the same validity than the handwritten ones, the important thing is that it is authenticated in the correct way, through passwords, carrying out the appropriate procedures and certifying its authority.

Other benefits

• It is a way to improve the security of your company in matters of exchange of valuable information.
• Improve the quality of the service your company offers.
• Recruitment procedures are faster and more efficient.
• It encourages distance contracts and associations, since they do not require travel.

Different digital signatures

There are 3 types of e-sign, all of them have the same legal effects when they are issued in the correct way, however, Although they are often used as synonyms, they have certain differences that help to distinguish them:

1. Digital signature: this is validated through a digital ID that allows the signer to certify its authenticity, granting it legality and validity in all areas. This type of validation must be carried out by authorities of the sector.
2. Electronic signature: it is a series of electronic data that serves to formally identify the authors of documents of all kinds. It is a broader concept since it records not only documents but also messages sent through official emails.
3. Digitized signature: refers directly to the scanning or digital writing of the signature that a person writes on paper.

Why use digital signature on business files?

The implementation of the digital signature in company documents is very important today. You can use them in any type of message to identify it, whether they are encrypted or not, so that those who receive it know that the sender belongs to the company.

Many email formats support the inclusion of digital and electronic signatures as a means of certification for the information that is handled during the same, either only as data or if it is a business feedback between potential partners.