Before talking about the organization principles, it is necessary to understand it in the administrative context within which it is involved as a phase of the process that seeks greater business benefits.
In this sense, it can be said that organization is a fundamental part of the administrative process, during the which structure the form, proportions and times in which the resources available to the company will be used, in order to from achieve objectives and goals conceived in planning.
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That is, the organization is the correlation of business activities in search of previously conceived results, in addition to guaranteeing the correct performance of the company.
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In this article you will find:
The basic principles of the organization
Is administrative process phase, can be governed by the following basic principles:
1. Goal orientation
Like any administrative process, the organization must respond to the objectives and goals set by the company.
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Each action contemplated, each decision that is made must be oriented to the Accomplishment of the goals and goals so that resources are used correctly and invested in order to guarantee efficiency and effectiveness for the company, trying to achieve profits with low operating costs.
2. Job specialization
It is the principle obeys the idea of set specific tasks to each area and each worker, in order to make the most of the specific capabilities of the employees and the machinery, obtaining maximum performance in the task.
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This implies an adequate structured one, which accommodates a sequence of specialized tasks.
A specialized worker guarantees better performance, for this reason the specialization serves as a guarantee of the employee's efficiency.
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3. Hierarchy
It is the principle by which distributes power and authority Within the company, hard power must be exercised for the benefit of achieving its objectives and goals.
In this sense, a chain of command and decision-making must be generated, which helps in the control of activities in terms of the way in which they are carried out and the results they produce.
In addition, it must function as an incentive for the worker, offering the possibility of professional growth within the company.
4. Assignment of responsibilities
Based on the two previous principles (specialization and hierarchy) entails the conception of responsibilities in different degrees and assumed by the employees according to their position, rank and commitment, asserting the knowledge of the scope of each member, when waiting and demanding results. Understanding that organizing the use of resources, assigning tasks, also requires the generation and division of responsibilities, in this sense.The magnitude of the responsibilities will depend on the rank and role of the person within the institution.
5. Chain of command recognition
In any organization it is necessary to establish certain rules and procedures intrinsically related to a chain of command. In this way, inconveniences are avoided within operational tasks, also allowing the establishment of responsibilities in possible failures and acknowledgments in moments of success.
In this sense, clear communication must be sought so that the chain of command is effective and employees can recognize their immediate bosses.
6. Diffusion or disclosure
It is essential in the administrative process, with the correct and timely disseminationof the business structure and its processes, employees will be able to be clear about their margin of action in it.
All members of the company must participate in this information dissemination, especially the senior ranks, who cascade the data to the base employees.
7. Control
When setting the organization, it must be clear about the supervisory linear structure, which must be fixed to a certain group with responsibility and commitment to supervise others.
In this sense, it is necessary that this responsibility be limited and rational with a fair criterion when determining the number of subordinates per supervisor.
8. Coordination
This principle refers to the balance and harmony that can be achieved when a fair distribution of responsibilities between the different areas of the company, also considering the way in which these units contribute to the achievement of the objectives and goals.
9. Continuity
It is the principle in which the future of the company must be considered, in the long term, in the way in which the stability of the processes is guaranteed over time.
Ideally, each process should have start and run until the achievement of the objectivesIt may even extend beyond them, through verification and adjustments. This principle obeys the need for the organizational structure to maintain itself, but at the same time to adjust to the changing conditions of its environment.
Finally, I must mention that these principles are of great importance in the administrative process, due to their relationship with the fulfillment of the objectives and goals of the company.
