Organization in Administration (Characteristics and basic fundamentals)

Organizing involves assigning tasks, grouping them by area, delegating authority and assigning the resources available in the company. During the organization process, the area managers coordinate the tasks of the employees, the resources, policies and procedures to facilitate the achievement of objectives strategic.

The organization in business administration, refers to the administrative systems designed to achieve the goals and objectives with the support of the skills and abilities of the human being and other similar characteristics.

These are social entities that allow the adequate association of people, who have the capacity to interact with each other to contribute based on their experiences and relationships in achieving their objectives and goals determined. Companies are the object of study of the science of administration and other disciplines such as economics, communication, psychology and sociology.

From the point of view of Harold Koontz:

involves the establishment of an intentional structure of the roles that individuals should play in a company

Characteristics of the organization in administration

This type of organization comprises several important characteristics such as the following:

Specific character

The structure must be designed depending on the company and the function of its specific characteristics.

Dynamic character

A efficient organization can develop permanent changes. In this case, the structure must include some flexibility so that it can face the changes that may occur in the future.

Human character

In structural design, it is necessary to take into account the skills of the people who make up the company.

Promotion in the organization

The human character leads to organizational problems such as the rise of people from one hierarchy to another. It can be possible that a person is prepared to assume a certain position, but not another immediately. People look for a way to ascend, without participating that they will enter a new stage that they do not know, which can cause failure and not continue to ascend.

Orientation towards organizational objectives

For the action to be effective, the objectives must be above the departmental.

Assignment of responsibilities

There needs to be a proper authority, so that there can be responsibility, since this is not delegated, but assigned.

Unity of command

Every employee is in charge of a single authority.

Organization basics in management

The fundamentals shown below are of great importance to the organization:

• It is a means that establishes the best way to achieve the objectives of a certain social group.
• Avoid deficiency and slowness in activities, reducing costs and increasing the productivity.
• It is of a continuous nature, since companies and their resources are subject to constant change.
• Provides the necessary methods for the performance of activities in a manner efficient.
• Eliminate or decrease repetition of efforts once roles and responsibilities are assigned.

Essential principles of the management organization

Depending on the purpose of the company, the following principles should be taken into account:

• objective: Each activity established within the company must be linked to its objectives and purposes.
• Specialization: This work was established by Adam Smith approximately 200 years ago. Indicates that activities can be carried out more easily if their relationship is clearly subdivided and delimited.
• Hierarchy: It is necessary to establish centers of authority that allow the necessary communication in order to achieve the objectives.
• Equivalence of authority and responsibility: Each of the degrees of responsibility must correspond to the degree of authority for the fulfillment of said responsibility.
• Unity of command: It is necessary to establish a center of authority and decision for each of the functions.

Organizational process in administration

The procedure that seeks to organize and establish the most effective structure uses specific principles of administration. An efficient company must meet the objective needs of each employee so that you have knowledge of their functions and carry out their activities within the company with the least effort, low cost and the highest performance. In that case, the specific steps of the organizational process They are:

• Identify the essential functions and activities to achieve the fundamental objectives.
• Carry out a functional organization chart that determines the various functions or activities that the company must carry out.
• Specify the functions with their corresponding duties to each of the positions that exist within the company.
• Choose trained personnel for the different positions.
• Make a company manual and a descriptive one of the different classes of positions, with their corresponding functions and activities that each employee must perform.
• Create the rules and procedures for the execution of the different activities that each employee must carry out in his / her position.

A organization It belongs to the administrative part that involves the establishment of a certain structure related to the plans that people have to execute within a company. The structure is intentional, as it ensures the assignment of activities that are needed so that the goals can be achieved.