The Administrative functions are of great importance in any administrative process, since they represent basic activities essential for the management of an organization, which allow directing them towards the achievement of the objectives.
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These functions are inherent in the four stages of administrative process, which are: planning, organizing, directing and controlling; therefore, every managed position must know and implement them regardless of the economic activity of the entity.
Well, these functions, being typical of the administrative process, are universal, easily adapting to any type of organization.
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To understand what they are about, let's see the following 16 examples of administrative functions.
In this article you will find:
16 Examples of administrative functions of any organization
The Administrative functions These are basic activities that any administrative position must carry out. for the efficient management of an organization; however, it is necessary to start from the administrative processes themselves, these being the central functions from which more specific functions or activities are broken down:
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Therefore, to describe the administrative functions, 16 examples of basic functions within each administrative process.
To plan
At this stage of the administrative process, managerial functions are focused on:
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1. Set goals and objectives:
For the efficient functioning of any organization, the definition of objectives is fundamental, these allow to focus the efforts to achieve the results or goals established by the entity.
With base in them the course of organizational management is directed; the lack of them increases the probability of failure and duplication of efforts.
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2. Study the alternatives:
To achieve the objectives and goals of an entity, administrators in the power of their functions must develop and seek the most viable alternatives to achieve effective results.
The alternatives are action plans, in which the feasibility of each of the available options must be analyzed, allowing the best possible decision to be made.
3. Determine the necessary resources:
Carrying out any action plan implies the investment of resources, therefore, management must know how to identify the amount of resources involved in running a project, and anticipate through a budget how much it will cost for the company to execute it.
In this way, the company can determine if they have the economic solvency to finance the project, and predict its profitability.
4. Define strategies
Once a course of action has been defined to achieve the objectives, it is necessary to design the strategic planning to manage the different activities to follow, both by leaders and collaborators, in order to achieve the established goals efficiently.
For this, it is necessary to make decisions, define deadlines and allocate resources to achieve the established objectives.
Organize
The organization is an administrative process, in which the functions are focused on:
5. Define the specific positions and activities
Management has the responsibility to define the profile of each position within the organization, specifying the activities, responsibilities or obligations inherent to each job.
6. Establish the organizational structure
Admiration must establish the organizational structure of the chain of command, specifying the heads or leaders of area and the subordinates, in order to improve efficiency in achieving objectives, optimize time, facilitate decision-making, among other benefits.
7. coordinate activities
Carrying out the operational process of a project requires the coordination of work teams, establishing interdependencies between activities to ensure everything runs efficiently.
8. Establish procedural policies
For administrative management it is essential to define the policies of procedures, serving as path of action in compliance with laws and safety regulations, that guarantee the well-being of the workers and the execution of the project or productive process.
9. Assign resources
The administration must also manage the allocation of resources necessary to perform the functions of each position, and supervise their efficient use to avoid wasting resources.
To direct
From the process of address the administrative functions begin to be more dynamic or operational, these functions are:
10. Manage and motivate staff
At this stage, the administration must focus its efforts on knowing how to direct the staff, keeping them motivated., for encourage them to achieve the established goals by the organization.
11. Establish communication mechanisms
An extremely important administrative function is to establish and maintain good communication between the different work teams, which allow improve fluency in communication and generate a good working environment, improving the productivity and job performance.
12. Solve Conflicts
It is common for discrepancies and conflicts to arise between the staff in the performance of work team functions: in these cases, administrations have the task of act as a mediator in order to ensure good labor relations for the achievement of the objectives.
Check
Control is the fourth stage of the admiration cycle, which runs parallel to the development of the three previous stages, its functions being the following:
13. measure performance
Performance measurements are made at all stages of the administrative process, for this, the administration must apply KPI performance indicators, that allow evaluating whether both the process and the results are being executed according to what was planned.
14. Evaluate and analyze indicators
Management, in addition to measuring performance, must establish parameters for evaluation and analysis of results to detect inefficiencies in performanceand its possible causes; The administration must know how to identify failures as soon as possible to guarantee the optimal functioning of the administrative processes.
15. Take and apply corrective measures
Management must maintain a proactive management that allows you to anticipate possible failures or errors to take the necessary corrective measures to ensure that everything runs efficiently according to plan.
The timely detection and correction of errors is extremely important, in this way waste is avoided. resources and duplication of efforts, without compromising the continuity of the production process or the project.
16. feedback
In every company, administrative management is a continuous process, therefore, one of the functions administrative is to create a feedback process that allows you to self-assess the management to improve the efficiency.
