▷ Flow Chart of the 4 Stages of the Administrative Process

Diagrams are an excellent tool to graphically represent information of interest, such as the representation of processes and activities through the Flowchart.

In this way it can simplify complex processes and systematized for the understanding of a receiving public, regardless of the scope of application, and the business sector is no exception.

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flowchart of the 4 stages of the administrative process

for organizations, flow charts allow to show how their administrative processes and productive in a simple way, so that both internal and external staff of the entity can understand how the organization works.

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An undoubtedly elementary process within organizations is the administrative process and its four stages, plan, organize, direct and control.

To understand how these diagrams can be useful in organizations, keep reading this post from the Flow Chart of the 4 Stages of the Administrative Process.

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To do this, we will address basic concepts, flowcharts, the administrative process, its usefulness and a graphic example.

In this article you will find:

What is a flowchart?

the flowchart, also known as process or activity flowchart, is a graphic representation that allows to visualize in a simplified way the sequence of a process through logical steps, represented through symbols.

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sayings symbols in the flowchart, have a defined meaning, which allow structuring the diagram and understanding the process as part of a whole.

Why are flowcharts useful in organizations?

Flowcharts are a visual tool that allows organizations to make known how their processes should work correctly productive or administrative, through the graphic representation of the main activities of the process.

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This way you can identify and plan activities, giving priority to those that generate value contribution, and reducing or simplifying those unnecessary activities, whose contribution is not significant; allowing reduce costs and improve productivity.

In addition, flowcharts allow a clear message to be sent massively to the entire work team, where their efforts should be directed to improve the eficiency in the processes.

In the same way, thanks to the graphical simplification of the flow charts, the operation of your processes It can be easily understood by external personnel of the entity, such as clients, investors or creditors.

What is the administrative process and what are its stages?

The administrative process is the achievement of a set of stages that helped to manage an organization more efficiently through planning, organization, direction and control.

The process is aimed at achieving the organization's goals, efficiently taking advantage of the company's resources, from human, technological, material, or others.

The four stages of the process are structured in two first mechanical stages, and two dynamic stages, these are:

Planning:

This is the first stage of the process, in which objectives and goals are defined of the company, the necessary means to achieve them and the course of action to follow; This stage is essential to direct the course of the organization, reduce uncertainty and largely guarantee the success of the entity.

Organization:

In the organization process is where the activities to be carried out and roles and responsibilities are assigned to each member of the team, according to the attitudes and capacities of each individual, in order to make the most of their potential.

Address:

From this stage, start the execution process, where plans are transformed into actions, for this it is necessary direct staff to accomplish activities, keeping them motivated and rewarding their effort, with a salary according to their work.

Control:

The control stage is a phase that is carried out throughout the process, in order to do monitoring of results and establish the necessary corrective measures in case of deviations in the achievement of the planned objectives.