▷ Hiring Process in a Company: Definition and Process

The hiring process in a company is a series of steps that allows companies to hire the right personnel according to each job position, the initial process with the definition of the position profile, recruitment, review and selection of candidacies, interviews and evaluations, then decision and hiring and finally the process of training.

The hiring process It is that series of interactions between the company and the applicants to occupy a job position, up to the execution of the contract.

This is characterized by the seriousness and respect that must exist at each stage of it, so that none of the people involved feel their rights and personal integrity are affected. It also involves a series of general legal requirements depending on the country.

This activity is one of the most complicated and at the same time important, which a company goes through, a factor as important as human resources will depend on it, Hiring the right staff is vital to the smooth running of a business.

Carrying out a recruitment of personnel that meets the expectations of the company is not something to be taken lightly; instead, it is a process that must be previously planned, executed through the following stages:

1.- Definition of the job profile

In this first stage analyzes the requirements that applicants must meet in order to be considered as possible candidates for the vacant position.

For this, the characteristics, functions, tools, skills, experience and knowledge that the person selected will require must be clearly defined.

In addition, they not only take into account the knowledge and skills of the candidates, they also take into account other important factors, such as social skills and personality, to see if they have an affinity with the values ​​of the company and your ability to work in equipment.

At this stage, the company must consider which of these options is the most convenient:

• Cover the job with someone who is already part of the company's group of workers.
• Recruit new staff by announcing the job offer.

2.- Recruitment, review and selection of candidacies

This stage consists of a process in which the call for the new job is opened, announcing the offer in different media such as newspapers, going to job agencies, searching in social networks, among others.

Once the job offer is made, we proceed to the reception of each of the curricula, each one of them is reviewed and those who do not meet the requirements are rejected basic to meet job profile.

This step is important, as it avoids wasting time performing interviews to people who do not qualify in the profile; To simplify the process, a valuation table is made that includes each applicant and, objectively, a rating is given in numbers to each rank of the profile per candidate.

3.- Interviews and evaluation

At this stage, the human resources department already has potential candidates who can meet the expectations of the position; proceeding to the interviews and evaluation of each one of them to later select the best candidate.

To do this, the following procedures are performed:

• Initial interview: It is the first face-to-face meeting with the candidates, with this first personal interview general questions such as work experiences, skills and motivations are asked; allowing to analyze the fluency in communication and the way in which it is expressed.
• Knowledge test: It is a small exam to evaluate the theoretical and practical knowledge essential to perform the functions inherent to the position.
• Psychological evaluation: This type of test allows us to discover important features of the postulates and check how they are handled in certain situations, such as the ability to make decisions, ability to work under stressful situations and work pressure, teamwork skills, among other traits that are studied through intelligence tests and personality.
• final interview: These interviews are more formal, conducted by the head of the area where the new position will be held, where more specific aspects will be asked and verified.

Each of these data are evaluated to simplify the selection of the appropriate candidate.

4.- Decision and hiring

Interviews finished analyzes which candidates obtained the highest score in the different evaluation criteria and taking into account the weaknesses and strengths of each of them, the one that is most in line with the profile of the position to be filled is hired.

However, make the decision Hiring is often difficult when more than one applicant meets or exceeds expectations, that's where the titration table are usually very useful to help make an objective decision.

After that, it only remains to finish the legal process of employment contract.

5.- Training process:

This stage is post-hire, consists of the incorporation of the selected to the job, providing information and advice necessary for you to develop her functions, in addition to helping you become familiar with the company and the team job.

Use multiple channels to search for candidates

To attract quality candidates, it is advisable to use various search channels, such as online job portals, social networks, job fairs, internal contacts and recruitment agencies. recruitment. The diversification of candidate sources Increase the chances of finding the right professionals for your company.

Implement an applicant tracking system (ATS)

A system of applicant tracking (ATS) is a technological tool that helps you manage and organize applicant information, speeding up the hiring process. Using an ATS can simplify candidate selection, make it easier to communicate with them, and provide valuable information about the effectiveness of your recruiting efforts.

Design a structured selection process

A structured selection process allows you to evaluate candidates objectively and consistently. Consider the implementation of structured interviews, aptitude tests, technical skills assessments and personality analysis. By using a variety of assessment methods, you'll be able to get a fuller picture of each candidate's potential and suitability.

Provide a positive experience for candidates

A positive experience during the hiring process can improve the image of your company and increase the chances of attract top talent. Be sure to maintain open and transparent communication with candidates, provide constructive feedback, and show respect and consideration throughout the process.

Involve your employees in the hiring process

Involve your employees in the hiring process It can bring different perspectives and improve the quality of decisions. Employees can help identify candidates with skills and characteristics that fit the company culture. In addition, involving employees in the process can increase their commitment and job satisfaction.

Perform background checks and employment references

The background check and employment references It is an essential part of the recruitment process. These verifications allow you to confirm the information provided by the candidates and ensure that you have trustworthy and experienced professionals. By running background checks and job references, you'll also reduce the risks associated with hiring employees who might not be a good fit for your company.

Offers a competitive compensation and benefits package

To attract and retain talented employees, it is essential to offer a competitive compensation and benefits package. research the working market and make sure your salary offer is in line with candidate expectations and industry standards. Also, consider offering additional benefits, such as flexible hours, professional development opportunities, and a good work environment.

Establish an effective onboarding and training program

Once you have selected the right candidates, it is crucial to implement a effective onboarding and training program. This will facilitate the integration of new employees in your company and provide them with the necessary tools to carry out their functions successfully. A good onboarding program and training it can also improve employee retention and increase their job satisfaction.

design a efficient and effective recruitment process It is crucial to the success and growth of your company. By following the guidelines and best practices mentioned in this article, you will be able to streamline your hiring process and ensure that you attract and retain the most talented and committed professionals. Remember that investing in a well-structured selection process is essential to ensure the long-term success of your organization.