What is planning?

The planning It can be defined as a well-thought-out process with a methodical and structured execution, in order to obtain a specific objective, the planning in a slightly broader sense, it could have more than one objective, so that the same planning organized could give, through the execution of several equal or complementary tasks, a series of objectives. The higher the degree of planning, the easier it will be to achieve the highest goals with the least effort.

In a complementary way, we can say that the planning It is a process by which people establish a series of steps and parameters to follow before the start of a project, in order to obtain the best possible results. It should be noted that it must be done in a methodical, structured and organized way in an expanded way with different complementary activities and steps to follow, setting delivery dates and distributing according to the hours of realization.

Phases of the planning process

The planning It consists of five distinct phases:

Identify the problem

The first phase could be considered rather a pre-phase, but it is essential since before planning it is necessary to identify the problem, analyzing it from the root. Minimizing the problem or seeing it only in a generalized way, can bring more difficulties associated or derived from it in the In the future, however, the correct identification of a conflict in the company can help to find the best solutions.

It is mainly about carrying out an analysis of the existing problem (s), making a deep initial emphasis on the needs from the root, in short it is about making a count of what there is, what there is not and the factors that influence, taking into account the interests of the people. Mainly this is obtained through the use of interviews, observations, polls, meetings and historical documentation.

A simulated example: A project for the realization of a carrucha or racing cart where 5 people are involved, as the design managers pass by. exteriors disagree on what the finish and paint should be, for which they submit it to consultation with the other members of the group and in turn generate a series of examples. After a few days and different meetings, a joint decision was made and the following steps were taken. planning phases.

Develop alternative solutions

Once we know the problem, we must think of all the possible solutions, a greater number of possible solutions will give more possibilities to solve it in the most effective way. When it comes to devising solutions, a good alternative is to use the "brainstorming" method or brainstorming.

At this stage is where the planning and scheduling. Therefore, the project resources will be organized to carry it out through the creation of solutions that allow for a schematization of ideas, or a commonly used method such as brainstorming ideas.

In this phase enter a series of important aspects for the project and will be mentioned below:

• The project is the most important thing at all times so it is necessary to be clear about its nature and foundation, an example:

Project "Let's build a car to compete", an activity to be carried out on weekends during the different competitions that take place along a slope on the outskirts of the city. The rationale This project is based on the need to find fun for the weekends, as well as the distraction of everyone who is part of the home.

• The objectives must be clearly stated to understand what you want to achieve and must be general and specific, an example:

General objective:

• You have the realization of the car to participate in the races every weekend.

Specific objectives:

• Generate a greater sense of fun for the children and other members of the project.
• Spending different times away from home.
• Encourage the children who are part of the project to improve every day and make new designs.
• Methodology and activities, are two processes of great importance since with this the best way (method) to carry out will be chosen, for example:

As for the methodology, it can be done in a playful way with the purpose of seeking one's own enjoyment, or it can be done in a open way where everyone benefits in this regard, in a participatory way where each of the members is part of some activity.

As for the activities, workshops, consultations on the internet, visits to different workshops, driving tests, and project exposition are carried out.

• The resources are varied and refer to human, material, spatial, and financial resources. Each of them are an essential part to achieve the objectives for which they must be used and cared for in the best way.
• Timing is the time resource available to perform each task, starting from the most generalized to the most specific. For this use is made of some resources such as planning, schedules and schedules.

Choose the most suitable alternative

As said in the previous step, a greater number of possible solutions will make it easier to choose the most appropriate to our needs, and taking into account the resources and means of which we have.

Execute this alternative using a plan

This is undoubtedly the most important part of planning, or rather, planning itself, execute the action plan to solve the problem in the most efficient way possible, with a methodical system and well planned.

Planning in the company detects possible problems even before they occur, it is the best way to make a business prosper safely to achieve the objectives set. If, in addition, this approach is carried out taking into account human resources, and involving them for a common objective, success is assured.

This is the phase of performance or put into practice, there will become a reality what has been designed and created so much on paper, for this, certain considerations must be taken into account:

• The organization of all financial and material resources, so that there is no deficit in middle of the execution and bring delays that will harm the project and damage the perfect planning.
• Mutual motivation is essential, so that all members do what corresponds to each one in the best, fast and efficient way.
• Make sure that each member agrees on what corresponds to them and considers that they are on the right track.
• Adjust the program if there are delays by any of the group members.
• Maintain the best attitude.

Example: The last meeting was held to start the project, where each member of the team carried out a count of all the parts that he needed in his part of the project, ignoring the painter because he belongs to the last phase of realization, once finished it was determined that everything was complete and in order. The question was asked whether everyone was in agreement and happy about what was about to start, where everyone affirmed very happy and anxious.

For the next few days everyone worked efficiently achieving everything expected during the execution.

The evaluation

In this process of the planning An assessment of what has been done is given, in the opinion of each of the participants or those who will receive the project. It should be noted that throughout the project continuous evaluations are carried out to determine the progress, as well as at the end to determine if the objectives have been achieved, for this a series of Steps:

• Data collection: observations, questions and interviews.
• Analysis of the workers: Each one must determine if the work carried out meets their own expectations.
• Issuance of judgments, valuation and proposals to improve what has been done.