▷ Why should you do business process mapping in your company?

If you haven't done business process mapping in your company yet, you're late, but don't worry, In this article we are going to tell you how to do it so that your performance and productivity grow in a substantial.

This technique is a visual process used to organize the workflow of a team or company from start to finish. Do diagrams on process mapping is a more than proven method when it comes to ensuring consistency in a business. It does not matter if you are a startup or a more established company, this tool eliminates delays and inefficiencies in your business processes.

If you don't know how to start with process mapping, don't worry, that's what you have this article for.

What is a business process mapping?

Let's start from the most basic, which is the definition. It is a workflow that describes all the details of a process in a visual way, guiding all the participants in all the tasks that have to be carried out during the process. This helps improve efficiency in functions and consequently improve processes.

Among the advantages of business process mapping we can highlight:

• Improve productivity: Having it all written down knowing who is in charge of what not only helps each person involved have a clearer role, but that helps productivity to be much better to have everything right definite.
• Makes processes more transparent: In a society in which Work from home Increasingly common, a process chart helps coordinate tasks so everyone is on the same page and knows what they're working on.
• Solves problems: If you have everything well planned, there should be no problems of any kind, what's more, in the process of creating the process of business can arise before they occur, so a solution can be found so that the problem does not reach Appear.
• Facilitate collaboration: When the entire process is mapped out with the entire team and everyone knows what to do, collaboration goes to the next level.

How is business process mapping done?

Define the most important tasks – In the first step, the most important thing is to define the primary tasks to see what you are going to base yourself on to achieve the goals of the project. This can include the information, resources, employees and all the necessary factors that at some point in the project are going to be part of it.

Invite the right people – It seems basic, but you just have to invite the people who are really going to be involved in the project. It would not be the first time that someone is present but then they are not going to do anything and that is something that must be avoided at all costs because time is money. In addition, inviting the people who are going to participate will help you define the next step much better, because that is what professionals are for.

Visualize the tasks and their execution – Create a sequence of each activity that is part of the total process. Assign the relevant workers to be in charge of each of the tasks and let them help you define its execution.

Define the beginning and the end – Once you have all the tasks well defined, the next thing is to set a start date and a deadline for each one independently to then make calculations to define the dates of the overall project. In this step you must also define the order of the tasks according to their priority in the global.

check the diagram – Once you have everything reflected in the diagram, rest one day and check it the next day to see that everything is correct. Here you can again ask for the help of the people involved in the project. It is important to allow a few hours to rest and be able to see everything clearly.

make it better – This step does not have to be done immediately after planning the process, but rather it has to be done retrospectively once the project itself has been completed. You have to ask yourself things like what went well? What can be improved? And so try to make the next time much better.

4 Tips for Creating the Perfect Business Process Mapping

1. Do not load it with information: This has to be something visual that isn't boring. Don't overload it with information that can be explained. Simply write the important points in such a way that they are easy to interpret.
2. Ask your team for help: You may be the manager, but having input from the people who will be working on the project can help you plan for realistic outcomes. In addition, your team will feel proud to be part of the process and that is something that always helps.
3. Create more diagrams: If you think that it is interesting to put more information, help yourself with other diagrams so that the team does not get lost and, above all, so that there is no Job issue.
4. Use online software: Creating this type of diagrams online is not only much easier, faster and more intuitive, but their modification is simpler and they can be consulted with just one click.

Now you know how to do a process mapping. Put theory into practice to give your business the boost it needs to succeed.