The job description It is a fundamental source of basic information that the Human Resources department needs for its planning. They use it for selection, training, incentives and salary administration.
It's about a process that lists the activities that comprise a certain position, which differs from other existing positions within the company. It is the detailed classification of the activities of the position, the methods that are applied for its execution and the determination of the objectives of the position.
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In short, it is to make an inventory of certain important factors of the position, in addition to the responsibilities and duties that it comprises.
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In this article you will find:
Description and analysis of the position
The description and analysis of charges, are directly related to the productivity and competitiveness of the different companies, this is because it involves a concrete relationship with human resources, which is definitely the fundamental basis for efficient development within the business.
Both are tools that provide the efficiency that personnel administration needs, since they are the basis of said administration. A deep, judicious and detailed description and analysis of positions, allow a favorable result to be generated in the reduction of other activities that belong to the company.
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In summary, they are oriented with the aspects or requirements that the position demands of the employee. They carry out a specific study of the requirements, the responsibilities that the position comprises and the conditions that the performance requires and thus the results are as expected by the organization.
Importance of the job description
The job description is very important, for presenting issues related to the bases of a position, where it is allowed to define the obligations and activities that make up a job and at the same time the employee has to fulfill.
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It is analysis of charges is essential, since, through this, the data corresponding to the positions, the qualities that are needed to occupy them and the characteristics can be developed and deduced that includes the worker, which in turn will serve for the evaluation of salaries, professional orientation, the work of employees, among other practices of personal.
Carries out the study of the positions held by companies and provides a description of the elements of the different positions and the physical and intellectual requirements that the employee.
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Define, classify and order general data, facilitate training for those workers who do not have enough experience and who do not aspire to change to other positions. It also organizes adequate interview processes to select applicants, analyzes the data necessary to evaluate salary systems and plan the corresponding changes for the classification of the charges.
How to write a job description
The job title descriptions They serve to deepen the profiles of the applicants in the selection processes so that the company achieves its objectives, which means that it is a strategy planned by the company.
This description delimits functions that generate a successful division of labor, where the corresponding responsibilities are assigned in the company. For an efficient description to be achieved, the following aspects must be incorporated:
- Objectives of the position, where the activities to be carried out and the objectives that the company comprises are determined.
- Description of the activities, which must be carried out on a regular or occasional basis, the frequency and time that must be devoted to each one.
- Relationships, which exist between departments.
- The availability, which the employee has to travel and purchase transfers.
- The documentation, which has to be constantly managed.
- Environmental conditions, where the work is done.
- The risks, which may arise in the event of occupational accidents during the execution of the activities.
- Integration, which requires initial training to meet the demands of the position.
Goals of a job description
The main objectives of the job description They are:
Candidate attraction
An attractive description of the position and the objectives it comprises must be made in order to attract the attention of both internal and external applicants in the company.
Definition of the position
It must be defined very well in advance, so that the worker who will carry out the position is aware of which ones will be the functions and responsibilities of him, especially when the evaluation is carried out or in case it is considered a promotion.
Administration reference
It refers to the level of responsibility that a boss must achieve in his new role.
Information that contains a job description
The corresponding information should be the following:
Identification of the position
Hierarchical unit, name of the position and address or department to which it belongs.
Objectives of the position
Description of the objective required by the position.
Functional competencies
Detailed functions that are related to the position.
Requirements of the position
These requirements should include the amount of experience, basic knowledge, and type of education that the position requires.
