▷ Profesiographic File: What it is and Example

The professional file is a document that contains information on the analysis of positions, employee requisitions and other related instruments, characterizing the aptitudes, abilities, personality aspects necessary for the full exercise of a post.

In other words, it is where the component elements of a job are dictated, from the position, division, description of said job, team, level of education, among other data.

The professional file allows to improve the staff pick, highlighting:

• Development of criteria: the positions or roles within the organization must have an exact description, which must be known by the people who participate in the selection process. In addition, actual earnings from work must be measurable.
• Selection of candidates who reach a certain number of points in the established variables. It is the form that remains with HR in relation to the function requested by the department or sector. For example, the commercial area requested a sales manager. The commercial area asks HR what profile this manager should have to work in the company.

We agree with Chiavenato when it tells us that a position is the composition of all the activities carried out by those who occupy it, being part of a whole and occupying a position in the organizational structure.

Robbins complements by stating that positions represent, for the organization, the basis for the application of people in organizational tasks. Therefore, we can say that it is through the position that it is possible to know what the person does in the company, what are their responsibilities, its importance, the hierarchical level it occupies, etc.

Importance

Before starting the recruitment and selection processes, it is essential to gather information about the position you intend to fill, since this tool will help you in the planning the best ways to carry out these processes, in addition to being an important source to cross-check information between the job profile and the job profile. candidate.

This crossover may result in the choice of the most suitable candidate for the vacancy being selected. The professional card It is the process of obtaining, analyzing and recording information related to work. It is an instrument of fundamental importance for the management of people in which the interest falls only on the position and not on the occupant.

The interest in the person who occupies the position, or who will occupy it, will be analyzed, respectively, in the performance evaluation (for those who already work in the company) or in the selection (for candidates).

Advantage

The main advantages of the professional card They are: a summary and updated description of the skills, abilities and personality traits of the occupant of the position, being a list of the main social characteristics necessary for the full exercise of the functions that make up the position to be filled and highlighting the responsibilities inherent to the position described.

In addition to the Recruitment and Selection processes, the description and analysis of positions can be used by the human resources management in various other subsystems, such as:

• Training of personnel
• Salary Administration
• Evaluation of functional merit and promotion
• Guidance for the supervisor and data for industrialists
• Hygiene and Safety

With the information collected and analyzed, it is possible to produce a final version of the professional file, which will include the activities, the necessary requirements, the restrictive requirements, obtaining the skills, knowledge and attitudes necessary for the performance of the position, thus defining the professional profile of the position.

Also, with this data in hand, recruiting and selection agencies are better able to identify potential candidates for the position. In many cases, this body encodes the data obtained in a professional way, which in turn contains all the aspects that are considered important to the occupant of the position in question.

Example of a professional file